Privacy notice – Civica

This privacy notice covers information processed by Civica on behalf of Alexandra Surgery. This is in support of medical records digitisation. As a practice we are on involved in digitalisation our paper based records.

Civica is assisting us with collecting, transporting, scanning and destroying these records so that they are digitalised.

1) Data Controller contact detailsDr N Sornalingam
2) Data Protection Officer contact detailsMr Umar Sabat
3) Purpose of the processingThe Practice is working with Civica UK Ltd to digitalise paper based medical records.
4) Lawful basis for processingProcessing of this data is necessary for the performance of tasks carried out in the public interest in our official functions
5) Recipient or categories of recipients of the shared dataThe data will only be processed under contract. The information will not shared any further.
6) Rights to objectYou have the right to object to some or all of the information being shared
7) Right to access and correctYou have the right to access any of your records.
8) Retention periodThe data will be retained in line with the Records Management Code of Practice 2021.
9)  Right to Complain.You have the right to complain to the Information Commissioner’s Office, you can use this link or call their helpline Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate)There are National Offices for Scotland, Northern Ireland and Wales, (see ICO website)